The Office of the Ethipiaon Defence University Registrar and Alumni Coordination:
Ethiopian Defence University office of the registrar and alumni coordination, is the office under the office of the academic vice commandant, comprising of three units is dedicated primarily to coordinate and lead the activities related to academic matters such as academic calendar, admission, registration, graduation and administer certification processes that is, preparation, issuance of transcripts and other academic credentials for students and alumni.
To manage and facilitate the implementation of EDU strategy for excellence in teaching and learning, in general, the office has the following roles:
Is responsible for all operational matters pertaining to student intake, admission, readmission, enrollment, academic records, and graduation;
Prepares the Academic Calendar of the University each year in consultation with the AVP and submits the same to the Senate for approval; ensures the timely distribution of such Calendar to the pertinent units of the University and sees to it that academic units strictly adhere to the Calendar;
Facilitates the final Senate approval of graduation of students by preparing the list of candidates, recommended by the academic units, and eligible for the award of degrees, diplomas and certificates; and posts such list on the University website upon approval by the Senate
Ensures that pertinent laws and policies, directives of the Senate and its committees and guidelines on student intake capacity, selection, admission, placement, student enrollment management, curricula and graduation matters such as courses and credit requirements are strictly observed;
Carries out the duties and responsibilities given to it in close cooperation with the relevant academic units and other offices of the University; Processes, coordinates and oversees graduate admissions and enrollment;
Develops and implements efficient and effective student information system including student record management that enables the University to collect, process, deploy and disseminate information and data on undergraduate and graduate programs, student population, and student activities;
Creates and maintains up-to-date, confidential and permanent records of all students;
Develops mechanisms for the early and timely certification of graduates; issues transcripts, degrees, diplomas and certificates;
Manages the collection, storage, correction, disclosure, retention and disposal of student academic records with proper regard to efficiency, integrity, accuracy, accessibility privacy and security;
Administers, certification process/ issuance of transcripts and other academic credentials for students and alumni, ensuring efficient and effective workflow;
Oversee the Universities’ intake; and all admissions of students from foreign countries are conducted as per the rules and regulations of the University;
Bears responsibility for the custody of the Common Seal of the University; Supports, coordinates and oversees the registrar units of the University in particular by providing them with leadership, support and oversees academic units for the implementation of related technology application in support of enhanced services offered through registration and students record management; and
Implements the University`s policies for enrollment and student records management.