Academic Criteria

Admission with Transfer of Students

Transfer of students from other higher learning institutions to the regular undergraduate programs of defence colleges is done as per the following guideline:

• Students may apply for transfer from other higher learning institutions to the office of the Registrar of DU as per the academic calendar.
• Applications for transfer shall be considered exceptionally and on the basis of availability of space and facilities and provided that the student has obtained grade levels that would normally be required of students for enrollment into the department concerned.
• A student applying for admission on transfer basis to the college shall be one who has been enrolled by the MoE assignment in one of the government higher institutions in Ethiopia.
• A student dismissed from his previous institution shall not be eligible for transfer.
• A student eligible for transfer may be granted admission if
  • He is placed in an institution situated in a place or environment that poses unfavorable health conditions while he is already suffering from a serious medical problem or in order to get better access to medical facilities or family care, or
  • A student with outstanding academic background
  • Students with other sound social problems
  • Spouse and children of full time academic staff
• Applications are only accepted and processed if the applicant submits an academic record, medical board certificate in case of health problem, clearance from previous institution when applicable and other supporting documents.
• Any transfer application after registration will not be processed.
• Students with academic records in other institutions applying for transfer should have a minimum CGPA of 2.00 and no “F”, “NG” or “I” grade(s) in their records or official transcripts.
• Students applying for transfer to the defence college of health science in medicine should have a passing grade/mark on their official records.
• A student who has been dismissed from defence colleges cannot be readmitted to the defence university colleges by any form of transfer.
• Students enrolled in other institutions and applying for transfer to defence university colleges must have an active file and should present a letter of confirmation from the office of the registrar of the University/ College where they intend to leave.
• Defence university may not accept any transfer application from private higher learning institutions

Admission Requirements

1. Admission of candidates from army units/members

Academic requirements

• Must secure the required grade point average of EHEEE Score set by the MoE for regular degree program;
• Must pass the College’s entrance examination, when required
• Must fulfill other criteria that arise from prevailing situations encountered from time to time.
• Must have a supportive letter from MoD or other relevant/entitled defence units which indicate his/her performance report Score 70% and above for job performance appraisal performed in the year/ half year of application.
• Must have a possibility of serving a minimum of 2 years for each year of training after graduation and before retirement;
• Rank: From Private soldier to Junior Sergeant.
• Age: not more than 30 years.
• Free from all sort of addiction or ready to avoid if he/she has any.

Attitude, behavior and other requirements:

• Abide by rules and regulations of the MoD and Meet the level of army personality and Ethical standards.
• Willingness and ability to serve as an army member and sign service agreement with MoD;
• Love military profession, the unit, the uniform, his/her follower and their leaders.
• Separate admission guidelines document shall be provided by the college legislation that further clarifies PASS STAFF COURSES for those who are to be admitted to war College

1. Admission of candidates from the general public willing to serve as members  of  Army

Academic requirements

• Must secure the required grade point average of EHEEE,  results set by the MoE for regular degree program;
• Must pass the College’s entrance examination; if necessary.
• Must have not been academic or disciplinary dismissal from any higher institution .
• Must fulfill other criteria that arise from prevailing situations encountered from time to time.
• Must have a possibility of serving a minimum of 2 years for each year of training after graduation excluding the years of training.

Other  requirements

• Have a minimum height of 1.60 and 1.55 meter for male and female respectively.
• Have a minimum Weight of 50 and 45kg for male and female respectively
• Pass the medical tests and screening (Be physically and mentally fit for military service.)
• Commitment to the FDRE Constitution
• Have no criminal record of any sort.
• Free from all kinds of addiction.
• Never be the x-member of police and military service,
• Must produce a certificate of security clearance from nearby administration and/or police station
• Nationality -Ethiopian.
• Age 18-24.
• Sex: Male or Female.
• Marital status – Unmarried.

• Admission of self-sponsoring students

Private applicants who fulfill admission requirements as regular students and can cover full tuition fees and other expenses may apply for admission into the regular program.

Academic requirements

• Must secure the required grade point average of EHEEE score set by the  MoE for regular degree program;
• Must pass the College’s entrance examination if required;
• Must not been disciplinary or academic dismissal from any higher institution.
• Must fulfill other criteria that arise from prevailing situations
• Nationality: Ethiopian

Other  requirements

• Willing to sign an agreement with the new university admission rule, this is prepared by MoE for higher education institutions whenever necessary and applicable.
• Must produce a certificate of security clearance from nearby administration and/or police station
• Must be free from all kinds of addiction.
• Must respect the university/college , rules, and regulations and characterized by a good discipline

1. Admission of Students on Scholarship Basis

Academic requirements

• Must secure the required grade point average of EHEEE Score set by the  MoE for regular degree program;
• Must pass the College’s entrance examination if necessary;
• Must not been disciplinary or academic dismissal from any higher institution.
• Must fulfill other criteria that arise from prevailing situations encountered from time to time.

Other  requirements

• The expenses of scholarship beneficiary may be covered fully or partially on their own based on the colleges decision.
• Must have a supportive letter from his/her organization.
• Must produce a certificate of security clearance from nearby administration and/or police station
• Separate admission guidelines document shall be provided that further clarifies the above criteria.
• Regular students sponsored by governmental institutions to fill specific vacancies shall be placed in the program that offers the desired study provided that they meet the minimum entrance requirement for the program and they provide letters from their respective organization. However, such admission depends on the availability of place in the particular program.

1. Admission of Foreign students
   • Foreign students’ admission is administered based on agreement reached between the MoD of Ethiopia and the home country.
   • The complete guideline shall be provided on items such as criteria for admission, fees and other issues of relevance, on a separate document named as “Admission Guidelines for Foreign Students”.
2. Admission of Advanced Standing/post basic students to an undergraduate program (only for army members and civilians serving MoD)
   • Admission to all undergraduate degree programs with advanced standing level i.e., one who has completed a two year diploma program after grade 12 and/or has a diploma in the same or related field he is applying to, from an accredited institution of higher learning with a CGPA of 2.00 and above.
   • Technical and vocational education and training graduates with pertinent qualifications and who satisfy entrance qualifications assessment set by the Ministry of Science and Higher Education and passed the national COC exam.
   • Must pass the College’s entrance examination;
   • For those graduates with military professions and can’t able to sit for national COC exam will treat separately.
   • Meets the special requirements of the department he/she is applying to.
   • This shall be handled as per the regulation and directive issued by MoE and National TVET Agency;

Re-admission after Dismissal

• A student should have a minimum of one semester attendance and a copy of formal withdrawal before termination so as he/she can be eligible for re-admission.
• A student may be allowed re-admission after dismissal provided all of the following are fulfilled:
  • The dismissal was not due to repeated acts of violation;
  • The application for re-admission is submitted at least after one semester following the student’s withdrawal from the college;
  • Space is available in the program and there exists likelihood that he will raise his grade point to the required level within one semester after re-admission;
  • The maximum duration of stay in the program has not expired or is not likely to expire before the completion of the remaining courses of study; for engineering students, the degree program consists of ten semesters of which one is an internship; hence, the duration is five years.
  • Conditions for readmission should be based on the following table that indicates the different class levels.

 However, if a dismissed student who is re-admitted and allowed to repeat a course or courses in a given semester does not attain a minimum semester GPA 2.00 and above, he shall be dismissed for good.

• The duration of re-admission request should not be longer than 4 semesters after termination of study. In the case of those applicants who were unable to meet such deadline due to reasons beyond their control; like being away on mission, a letter from the appropriate body must be produced at the time of application so as the application shall be entertained.
• A student who served academic dismissal with re-admission can apply for re-admission as far as he/she fulfills those criteria set in the sub-articles 85.1 to 85.3 above.

Re-admission of Students in Good Academic Standing

• A student who, for reasons beyond his control, discontinues his studies after having stayed for a minimum of one semester in a program may apply for re-admission into the same program for any number of times provided that the maximum duration of stay of first enrolment, has not expired or will not have expired before completion of the program following re-admission.
• Re-admission of students in good standing is subject to availability of facilities and necessary budgetary allocations.
• In those cases where there had been curricular changes in a program, the department may require the readmitted student to take new courses that have replaced those he had taken.
• Upon re-admission of a student in good standing, the department shall supply him with a list of courses from which he will be exempted and of new courses substituting phased-on courses which he will have to take.
• A student who, for medical reasons, withdraws from the college without completing the minimum of a semester’s stay may be considered for re-admission.